Guardians

A guardian is a club member linked to an athlete. An athlete under 18 must have at least one: you are asked for it when you create the member and when you accept their pre-registration. If a corrected date of birth or an older record leaves a minor without one, editing the record shows a warning: "This athlete is a minor and has no guardian."

Link a guardian

1. Open the member's record and choose the "Relations" tab.
2. Select "Link guardian".
3. Under "Relationship type", choose the relationship (for example Mother/Father or Grandmother/Grandfather).
4. Under "Existing member", search for the person in the club. Only adults are listed.
5. If the person is not a member yet, choose "New guardian" and fill in their details. Their record is created in the club and linked to the athlete.
6. Select "Save".

The same choice appears when you create a member who is a minor, in the "Guardian" section, with the "Add guardian" button.

When the guardian is not yet a member

In Members, "Share form" gives the link and QR code of the member pre-registration form: whoever fills it in gets no athlete, staff or supporter record. The number next to "Pre-registrations" counts those still to be decided.

1. Open "Pre-registrations" and choose the submission.
2. Select "Accept". The member is created with no records attached.
3. Open the athlete's record, "Relations" tab, and link that person as a guardian, under "Existing member".

What you see under "Relations"

The "Associated people" list shows both sides: on the athlete's record you see their guardians, marked "Guardian"; on the guardian's record you see the children in their care. The name opens the other person's record.

Remove a guardian

1. Select the X ("Remove") on the row.
2. Confirm with "Remove". Only the link is undone: the guardian's record stays in the club and you can link it again.

Who the emails go to

For a minor athlete, the guardian is the default recipient of the club's emails. Financial documents go to the first linked guardian at the first enrolment of each season, and the call-up goes to the guardian. You can change both choices on the "Communication" tab of the athlete's record: "Send to", under "Financial document delivery", and "Call-up delivery".